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Date Posted:
Apr 9, 2018

Closing Date:
Apr 20, 2018

Job Status:
Full-Time Student


Wage Comments:

Hours per Week:

How to Apply:

Apply Online


Library Summer Student

Town of The Blue Mountains

Job Description:

The Town of The Blue Mountains is a growing and progressive, four-season community with stunning natural features, including the Niagara Escarpment, Beaver Valley and the Georgian Bay shoreline, accompanied by the various recreational activities and experiences they afford. We are seeking to fill a new seasonal, full-time position of Library Summer Student in our Public Library
Advantages of The Blue Mountains include excellent quality of life, endless opportunities, the amenities of a complete community and proximity to the Greater Toronto Area, come join us…

Position Overview:
• The Blue Mountains Public Library is seeking a summer student to work directly with the Library CEO on a major administrative project to organize and digitize the historic and contemporary records of the 27 year old library system.  Additionally, this intern will have the opportunity to work directly on a Strategic Plan, including assisting with the planning and implementation of community consultation. 
• Provide administrative support to the Chief Executive Officer and other Library Management staff.

Key Duties and Responsibilities:

• Drafting reports, correspondence and assisting with event planning
• Typing letters, transcribing minutes of meetings, labels, agendas, spreadsheets
• Managing Library Department records and processing them into the appropriate filing system
• Minute taking at assigned meetings
• Scheduling/calendar
• Mail pick up and dispatch
• Assist with the development and standardization of departmental policies and procedures including ensuring all documents are produced in an accessible format
• Ensure inquiries are appropriately dealt with by providing documents, information and assisting the public and community stakeholders/partners; refer inquiries to appropriate library staff as required
• Provide support to all division staff, including departmental vacation relief and back-up as assigned from time to time
• Assisting with library programs and special events.
• Perform other duties as assigned
• Display and promote positive “Team Player” attitudes and actions.  This includes positive communications with supervisors and other Town staff regarding ideas and initiatives to enhance the workplace improve policies, procedures and services
• Communicate with patrons and the public in an effective and courteous manner regarding programs, policies, and procedures of the library
• Personally comply with all health and safety practices as they relate to the work, standard operating guidelines and the Occupational Health & Safety Act. Personally comply with, and assume appropriate supervisory responsibility for compliance with, all health and safety practices as they relate to the Library, standard operating guidelines and the occupational Health and Safety Act
• Sign and adhere to the Library’s Code of Conduct and Oath of Confidentiality

Required Education & Experience:
• The successful candidate must be an enthusiastic, reliable team player. This position works closely with the other library staff to support the general operation of the library.
• Must be over the age of 14 years
• Must be currently enrolled in a post-secondary school program
• Word processing, spreadsheet and database computer skills required
• Must have good organizational skills to maintain records and ensure reports are completed in a timely manner
• Responsible for the basic care and proper usage of office equipment 

Applicants must have completed at least one semester of college or university.  Students from the following disciplines are preferred:
• Business Administration
• Office Administration
• Records Management / Archives
• Library Technician
• Librarian/MLIS
• Municipal Affairs
• Advertising and Marketing
This position will be full-time, no less than 30 hours per week for the months of May through August and include a large work plan.  Applicants should demonstrate the ability to:
• work in a team
• take on projects without continuous supervision
• self-organize
• communicate effectively

Information for Interested Candidates:
A detailed job description and instructions on how to apply are available on the Town’s website, under Local Government – Career Opportunities.
The submission deadline for applications is 4:30 PM on Friday, April 20, 2018.

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) please advise the Human Resources Department to ensure your accessibility needs are accommodated throughout this process. Personal information provided by the applicants is collected under the authority of the Municipal Act, 2001 and will be used for the purpose of candidate selection.

We thank all candidates for their interest; however only those selected for an interview will be contacted.

Work Site Location:

Thornbury, The Blue Mountains

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