Job Description
The Bluewater Education Foundation is looking for two capable and enthusiastic Events Coordinators for programming during the months of May – August, 2025.
The Events Coordinator(s) will plan, administer, and deliver special events and outreach programs. This will include the extension of delivery of programs developed and tested with the support of Canada Summer Jobs funding last summer, as well as program delivery at local and regional community festivals and events.
The selected applicant(s) will begin in June with detailed and thorough health & safety and emergency management training. At this time, should the selected candidate require it, the Foundation will schedule courses to provide her with Standard First Aid & CPR training, as well as Wilderness First Aid training (pending availability), Canoe training (ORCKA level 1-4), and any other identified standard training courses based on the activities planned for the programming.
Following this, she will coordinate with senior Bluewater Education Foundation Staff to learn the BOEC’s programming, and the scheduled delivery times and locations through the summer. The Events Coordinator(s) will take over communication with scheduled program participants and festival partners, location hosts, and First Nations partners, and continue advertising to increase the reach of the developed programs.
The Events Coordinator(s) will also collect feedback from programming and events to improve the quality of the programming as well as to grow sustainable funding sources for the programs moving forward. She will receive training on the process of budgeting for the day-to-day operations of the program, and maintain this budget through the summer.
The selected candidate will receive direct instruction on the skills needed to communicate effectively with parents of attendees and other staff. She will then take the lead role in communicating with parents of attendees both before their arrival and while their children are in attendance at programs. This will include ensuring registration information is completed in whole and that staff have access to it when and where necessary, but that this information is maintained with respect to the families’ privacy; sharing important information about program activities and requirements; communicating good news stories to parents and the community; following up on incidents that take place at the programs with tact and a problem-solving approach; and collecting impressions of the experience after the conclusion of each program.
In the final week of the summer, the Events Coordinator(s) will debrief, and manage the process of gathering, storing, and disposing of assets used in the programming. She will also prepare a report for delivery to the Foundation Board of Directors, outlining the successes and challenges of the programs, and important aspects to retain or improve upon for the following summer.
Along with these core responsibilities, the Events Coordinator(s) will represent the Bluewater Education Foundation at festivals and events throughout the region, schedule and coordinate support for these events with the BEF’s Camp Counsellors, and provide support and relief for camp counsellors to support their opportunities to develop new and innovative programming.
General Information About the Program
Last summer, we received grant funding to develop site-specific, Indigenous land-use based educational programs, delivered throughout Grey/Bruce to children, youth, and adults. This project allowed us to deliver on our vision of providing immersive experiences in nature and encouraging personal commitment to environmentally sustainable actions in the communities we serve, growing a stronger connection to the land throughout the region.
Information About the Available Position
The Events Coordinator position is full time (35 hours/week on average) commencing on or around May 12th, 2025 and finishing on or around August 29th, 2025.
This position may include some overnights, weekends, and evenings. Overtime will be accumulated over the course of the summer, and paid out at time x 1.5 after the end of the work term.
Roles and Responsibilities of the Events Coordinator
The Events Coordinator will review program materials to build familiarity with them. She will then schedule opportunities for delivery of the program with community partners, at community events, and anywhere else that suits the goals of the program, negotiating a program fee with the program recipient where appropriate.
The Events Coordinators will work as a team to thoroughly plan the delivery of the program, ensure the required materials are available and onsite, and collect information on attendees of the program. They will deliver the program, and report regularly on the success and challenges faced during program delivery.
The Events Coordinator will develop and pursue opportunities moving forward to deliver the program to a paid audience, as well as training school board and community partners on the program, to allow them to deliver it to their own client base.
Pending available time, resources, and programming, the successful candidates may also assist with projects that will take place at the Bluewater Outdoor Education Centre during their term of employment.
Certifications and Qualifications:
Successful candidates will have:
- a valid driver’s license and access to a reliable vehicle,
- experience safely leading groups in an outdoor setting,
- strong outdoor skills (additional certifications an asset) and knowledge of our local ecology,
- experience in an educational setting,
- current First Aid and CPR certifications (recommended)
The Bluewater Education Foundation values diversity in the workplace. Based on the nature of this position, and pursuant to Part II of the special employment guidelines of the Ontario Human Rights Code, Indigenous ancestry is regarded as directly relevant to the skills and knowledge required for the success of this position and its impact to the Foundation.
